This study explored factors contributing to incomplete research projects at the College of Arts, Media, and Technology (CAMT), Chiang Mai University, and proposed improvements to monitoring funded research projects. Data were gathered from 145 full-time CAMT academic and administrative staff members with 37 projects funded between 2019 and 2023, focusing on those requesting extensions or failing to meet deadlines. A survey research method was used, collecting input from project leaders and analyzing qualitative data from extension request documents. Key factors identified included excessive workloads and additional responsibilities during the year, which reduced the time available for research activities, and data collection disruptions caused by the COVID-19 pandemic. Additionally, many researchers were unaware of final report submission deadlines. To address these challenges, three enhancements to the monitoring process were implemented: 1) Submission Schedule: Clear deadlines and required documents were outlined and provided to project leaders with the funding contract. 2) Monthly Reminders: Email notifications were sent one month before the submission deadline to allow ample time for report preparation. 3) Weekly Reminders: Additional reminders were sent one week before the deadline to ensure reports were accurate, documents were prepared, and coordination with relevant departments was completed. Following these changes, 80% of research projects were completed within the contractual timeframe, demonstrating the effectiveness of the improved monitoring process.

Authors:
Narisara Laohapattanalert, Chiang Mai University, Thailand
Waraporn Mahamai, Chiang Mai University, Thailand

About the Presenter(s)
Ms. Narisara Laohapattanalert, International Affairs Officer at Chiang Mai University's College of Arts, Media, and Technology, focuses on technology, international relations, and research. Currently, she is improving work processes with a focus on l

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